Personal data register of Diak’s stakeholders and partners

Diaconia University of Applied Sciences, P.O. Box 12, 00511 Helsinki

https://www.diak.fi/diak/contact/

Data protection officer’s e-mail: tietosuojavastaava@diak.fi

The purpose of processing the personal data of Diak’s stakeholders and partners is to form, develop and maintain collaborative relationships and activities as well as share data internally within Diak and use it to lead Diak. Processing the data yields information about Diak partners, forms of collaboration and regional impact.

Processing data is based on statutory duties (Universities of Applied Sciences Act and the Government Decree on Universities of Applied Sciences), consent and legitimate interests. These legitimate interests include the development of cooperation and regional impact.

The stakeholders’ and partners’ personal data register contains data of Diak stakeholders and partners.

The individuals either provide their own data themselves or it is collected from public sources, if the individual is a Diak stakeholder.

The stakeholders’ and partners’ personal data register contains the names, contact details, roles and field of work of Diak’s representatives, stakeholders and partners, as well as data related to conducting and developing cooperation between them.

Data is stored for a time that is expedient for the cooperation or until the data subject asks for their data to be deleted.

Digital materials: Data is protected with access rights, passwords, two-factor authentication, surveillance and firewalls.

Paper materials: Paper materials are not collected, but if they are created, they will be stored in a locked space with access control and disposed of in a locked data protection bin when no longer needed.

Personal data will not be disclosed outside of Diak, but Diak may contract external processors, who will process personal data. An external processor may be an IT system supplier, for instance.

Systems using the register do not have automatic decision-making functions.

Data will not be transferred outside the EU/EEA.

Data is transferred or disclosed outside the EU/EEA, where and to whom:

As a rule, the personal data contained in the register is not transferred outside the European Union or the European Economic Area or to international organisations. However, due to the international nature of the operations, Diak may use resources, applications and servers located outside the EU or EEA when providing the services. In these cases, Diak ensures that there is a legal basis for the transfer of data and that personal data is protected, for example by requiring standard contractual clauses approved by the EU Commission and compliance with appropriate technical and organizational security measures. In addition, where appropriate, a TIA assessment will be carried out in connection with such data transfer, as well as monitoring the overall level of data protection in known countries. In all cases, the data transfer is carried out in accordance with the General Data Protection Regulation and only to the extent strictly necessary.

You have the right to information on how and for what purpose your personal data will be processed. You can also request access to records of your personal data, and request that incorrect information be rectified.

You can also submit a request to delete your data or restrict its use. However, in some cases the data cannot be deleted or its use restricted, for example if the personal data is being processed to fulfil a legal obligation, complete a task in the public interest orexercise public authority vested in Diak.

In certain situations, you also have the right to transfer the personal data you have provided to us to another controller or to object to the processing of your personal data, i.e. to request that we do not process them at all. In addition, you may request that we do not make a decision on your part based solely on automated processing of personal data.

If you would like to know more about the processing of your data or exercise your rights, you can contact Diak’s Data Protection Officer (tietosuojavavavaava@diak.fi) or submit a request using the form found on Diak’s website https://www.vismasignforms.com/form/fa53720e-cc71-4b92-b062-6db43e0d33d3.

You also always have the right to lodge a complaint with a supervisory authority. If necessary, you can also contact the Data Protection Ombudsman, a government official who supervises the processing of personal data in Finland.

Contact information:
Office of the Data Protection Ombudsman
P.O. Box 800, 00531 Helsinki
tietosuoja(at)om.fi
Tel. +358 29 566 6700
www.tietosuoja.fi

General advice for individuals: Tel. +358 29 566 6777