Personal data register of Helsinki campus camera surveillance

Diaconia University of Applied Sciences, P.O. Box 12, 00511 Helsinki

https://www.diak.fi/diak/contact/

Data protection officer’s e-mail: tietosuojavastaava@diak.fi

The purpose of processing data in the Helsinki campus camera surveillance personal data register is to monitor and, if necessary, check who has accessed the property at Kalasatama, Helsinki. The objective of processing the information is to protect property from vandalism and crime, and to ensure people’s safety.

The basis for processing personal data is legitimate interests. These legitimate interests are to monitor the safety and use of premises and property. In some cases, the basis for processing data may also be a contract (for example, property maintenance and lobby services).

The camera surveillance personal data register contains surveillance video recordings (without audio) of people who have moved in the property.

The camera surveillance personal data register collects data from the property’s surveillance camera system.

The camera surveillance personal data register contains video recordings (without audio) of people who have moved in the Helsinki campus property.

The data in the camera surveillance personal data register is stored for four weeks.

Digital materials: The data is saved in an information system, for which users have personal user IDs. The data in the system can only be accessed and used by the register controllers who have access to it as part of their job. Diak’s systems are protected with access rights, passwords, two-factor authentication, surveillance and firewalls.

Paper materials: Paper materials are not collected, but if paper materials are created, they will be stored in a locked and access-controlled space, and will be disposed of in a locked trash container (“data protection bin”).

Data is not disclosed to external parties, except on request by the authorities investigating a crime, for example.

Systems using the register do not have automatic decision-making functions.

Data will not be transferred outside the EU/EEA.

Data is transferred or disclosed outside the EU/EEA, where and to whom:

As a rule, the personal data contained in the register is not transferred outside the European Union or the European Economic Area or to international organisations. However, due to the international nature of the operations, Diak may use resources, applications and servers located outside the EU or EEA when providing the services. In these cases, Diak ensures that there is a legal basis for the transfer of data and that personal data is protected, for example by requiring standard contractual clauses approved by the EU Commission and compliance with appropriate technical and organizational security measures. In addition, where appropriate, a TIA assessment will be carried out in connection with such data transfer, as well as monitoring the overall level of data protection in known countries. In all cases, the data transfer is carried out in accordance with the General Data Protection Regulation and only to the extent strictly necessary.

You have the right to information on how and for what purpose your personal data will be processed. You can also request access to records of your personal data, and request that incorrect information be rectified.

You can also submit a request to delete your data or restrict its use. However, in some cases the data cannot be deleted or its use restricted, for example if the personal data is being processed to fulfil a legal obligation, complete a task in the public interest orexercise public authority vested in Diak.

In certain situations, you also have the right to transfer the personal data you have provided to us to another controller or to object to the processing of your personal data, i.e. to request that we do not process them at all. In addition, you may request that we do not make a decision on your part based solely on automated processing of personal data.

If you would like to know more about the processing of your data or exercise your rights, you can contact Diak’s Data Protection Officer (tietosuojavavavaava@diak.fi) or submit a request using the form found on Diak’s website https://www.vismasignforms.com/form/fa53720e-cc71-4b92-b062-6db43e0d33d3.

You also always have the right to lodge a complaint with a supervisory authority. If necessary, you can also contact the Data Protection Ombudsman, a government official who supervises the processing of personal data in Finland.

Contact information:
Office of the Data Protection Ombudsman
P.O. Box 800, 00531 Helsinki
tietosuoja(at)om.fi
Tel. +358 29 566 6700
www.tietosuoja.fi

General advice for individuals: Tel. +358 29 566 6777