Privacy Statement for Diak’s student survey 2024

09 April 2024

Diak student surveys 2024 01 May–31 October 2024

A feedback survey that Diak students can access by clicking on a link sent by email or on the students’ learning platform or by scanning a QR code. The survey asks questions about students’ experiences of teaching and studying at Diak.

Diaconia University of Applied Sciences Ltd, P.O. Box 12, 00511 Helsinki

Lawder Oy, tietosuojavastaava@diak.fi 

Diak 

Age, gender, basic education, degree programme

☐ Respondent’s consent

☐ Compliance with the data controller’s statutory obligation

☒ Scientific or historical research in the general interest, compilation of statistics or exercise of the data controller’s public authority

☐ Legitimate interest, please specify:

☒ Special categories of personal data are not processed through the survey

The following special categories of personal data are processed:

☐ Race or ethnic origin

☐ Political opinions

☐ Religious or philosophical beliefs

☐ Trade union membership

☐ Genetic information

☐ Biometric information

☐ Health information

☐ Sexual behaviour or orientation

☐ Information on criminal convictions or offences

Basis for the processing of special personal data:

☐ Respondent’s explicit consent

☐ Scientific or historical research or compilation of statistics

☐ Respondent has made the sensitive information processed publicly available

☐ The processing is necessary for reasons of public interest

☐ Other, please specify:

☒ Participation in the survey is voluntary.

Personal data are collected from the following sources:

☒ Directly from the respondents

☐ Personal interview, not recorded

☐ Questionnaire, paper

☒ Questionnaire, electronic

☐ Filming or other recording

☐ Other, please specify:

☐ From a source other than the respondents; where and which information:

☒ Data are not transferred or disclosed outside the project.

☐ Data are transferred or disclosed outside the project; to where and whom:

​​☒ Data are not transferred or disclosed outside the EU/EAA

☐ Data are transferred or disclosed outside the EU/EAA; to where and whom:

The storage periods of documents are determined in Diak’s archive creation plan, and they are generally based on legislation, the financier’s requirements, general university policy or storage periods determined based on the Diaconia University of Applied Sciences’ administrative needs.

After the expiry of the storage period, all paper data are disposed of in a secure document bin and electronic data are erased from the systems.

Paper documents

☒ Paper documents are not collected

☐ Paper documents are collected, and the material is protected as follows:

Electronic documents

☐ Two-factor authentication

☐ User ID

☐ Password

☐ Restriction of access rights

☒ Other, please specify: email information is not collected

Anonymisation/pseudonymisation of survey material:

☒ The survey material is anonymised (all personal data are removed completely so that the data cannot be linked to an individual person and no new data can be added to the material)

☐ The survey material is pseudonymised (the data can be linked to an individual person with a code key or similar information and new data can be added to the material)

☐ The survey material is anonymised or pseudonymised partially

☐ The survey material is not anonymised or pseudonymised

If the survey material is anonymised/pseudonymised partially or it is not anonymised/pseudonymised at all, please explain why:

How are special personal data protected?

☒ Personal data in the survey register are disposed of.

☐ Personal data in the survey register are pseudonymised and archived.

☐ Personal data in the survey register are anonymised and archived.

☐ Personal data (name, email, organisation) can be utilised in Diak’s communications after the project.

Where and how is the material archived?

The personal data register and data in it are not used for automatic decision-making or profiling.

As a data subject, you have the right to request access to records of your personal data and request any incorrect information to be rectified. If your personal data are processed based on your consent, you also have the right to cancel your consent.

Submit your request by filling in the written form on Diak’s public website: https://www.diak.fi/en/diak/organisation/data-protection/

The identity of the requester is verified by means of strong identification when the form is submitted. You can enquire about the processing of your request from Diak’s Data Protection Officer.

If the personal data requested to be rectified or erased can no longer be identified or removed from the material produced by this survey, Diak’s Data Protection Officer will decide whether the request can be fulfilled. You will receive the decision in writing. You have the right to file a complaint about the decision with the Data Protection Ombudsman, which is a national authority.

Office of the Data Protection Ombudsman
P.O. Box 800, 00531 Helsinki
tietosuoja@om.fi
+358 (0)29 566 6700
www.tietosuoja.fi